Privacy Policy
Introduction
This Privacy Policy describes how personal data is collected, used, and protected when users access and interact with the website of Advances in Pneumology (AIP).
The Association is committed to protecting the privacy of users and processes personal data in accordance with the General Data Protection Regulation (GDPR – Regulation EU 2016/679) and other applicable data protection laws.
By accessing or using this website, users acknowledge and accept the practices described in this Privacy Policy.
Data controller
The data controller responsible for the processing of personal data collected through this website is:
Advances in Pneumology (AIP)
International Scientific Association in Respiratory Medicine
Website: https://pneumology.eu
For any questions regarding data protection or privacy matters, users may contact the website administrators through the contact information provided on the website.
Personal data collected
The website may collect different categories of personal data depending on how users interact with the platform.
Information provided directly by users
Users may voluntarily provide personal information when:
- registering for a user account
- submitting scientific abstracts
- contacting the association
- participating in conferences or scientific activities
The data collected may include:
- name and surname
- email address
- institutional affiliation
- professional role or academic position
- login credentials
- scientific abstracts and related documents
This information is necessary for managing user accounts and scientific activities organized by the Association.
Automatically collected data
When users visit the website, certain technical information may be automatically collected, including:
- IP address
- browser type and version
- operating system
- referring website
- pages visited and navigation behavior
- date and time of access
This information is used exclusively for security, technical maintenance, and website performance monitoring.
Purpose of Data Processing
Personal data may be processed for the following purposes:
- management of user registration and authentication
- management of abstract submission and scientific content
- organization of scientific conferences and events
- communication of administrative information related to conferences
- sending notifications regarding abstract review and submission status
- improving the functionality, security, and reliability of the website
Personal data will not be used for unrelated commercial marketing purposes.
Legal Basis for Processing
Personal data is processed on the basis of one or more of the following legal grounds:
- user consent
- execution of services requested by the user
- compliance with legal obligations
- legitimate interests related to the management and security of the website
Scientific Submissions and Author Data
Users submitting scientific abstracts through the website declare that they have the right to submit the material and that the content does not infringe intellectual property rights.
Submitted abstracts may include personal information related to authors and affiliations, which is processed exclusively for scientific evaluation, conference organization, and publication purposes where applicable.
The Association reserves the right to retain submission data for administrative and scientific documentation purposes.
User Accounts and Registration
Certain areas of the website may require the creation of a user account.
When registering, users provide personal data necessary to access restricted areas and submit scientific material.
Users are responsible for maintaining the confidentiality of their login credentials.
Website administrators may access and manage user data strictly for administrative purposes related to the operation of the platform.
Cookies
This website uses cookies to ensure proper functionality and improve user experience.
Cookies may be used to:
- manage login sessions
- store user preferences
- ensure website security
- analyze website performance
Users can manage cookie preferences through their browser settings.
Detailed information is available in the Cookie Policy.
Comments
When visitors leave comments on the website, the data shown in the comments form is collected together with the visitor’s IP address and browser user agent string to help detect spam.
An anonymized string created from the user’s email address may be provided to the Gravatar service to determine whether a profile image is associated with that email address.
The Gravatar service privacy policy is available at:
Embedded Content from Other Websites
Articles or pages on this website may include embedded content such as videos, images, or external resources.
Embedded content behaves in the same way as if the user visited the external website directly.
These external websites may collect data, use cookies, and track interactions according to their own privacy policies.
Data Sharing
Personal data collected through the website is not sold or distributed for commercial purposes.
However, limited data may be processed by third-party service providers necessary for the functioning of the website, including:
- hosting providers
- email delivery services
- website management tools
These providers process data only to the extent necessary to provide their services.
Data Retention
Personal data will be retained only for as long as necessary to fulfill the purposes for which it was collected.
User account information may be stored as long as the account remains active.
Scientific submissions and related administrative data may be retained for longer periods for academic documentation purposes.
User Rights
Under the GDPR, users have the right to:
- request access to their personal data
- request correction of inaccurate or incomplete data
- request deletion of personal data
- request restriction of data processing
- object to data processing where applicable
- request data portability
Requests regarding personal data may be submitted through the contact information available on the website.
Data Security
Appropriate technical and organizational measures are implemented to protect personal data against unauthorized access, alteration, disclosure, or destruction.
The website is hosted on secure infrastructure provided by the hosting provider.
Changes to this Privacy Policy
This Privacy Policy may be updated periodically to reflect legal, technical, or organizational changes.
Users are encouraged to review this page regularly to stay informed about how their personal data is protected.